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Introduction
Synergia IT LTD, a UK-based custom software assurance company, controls the personal data submitted through this website (hosting provider: AWS; website is located in Ireland) and directly or indirectly collected in other ways.
Our website is not designed or directed at children. Following the Children's Online Privacy Protection Act of 1998 ("COPPA"), we will not intentionally collect, maintain, or distribute information about anyone under 13. If we become aware that we have inadvertently received personal information from a user under 13, we will delete the information from our records.
Synergia IT LTD is committed to respecting your privacy. We will treat any personal data supplied by you as confidential and will only process such information as permitted by applicable legislation.
This Privacy Notice describes Synergia's policies and practices regarding collecting and using your data and sets forth your privacy rights. We recognize that information privacy is an ongoing responsibility. So we will from time to time update this Privacy Notice as we undertake new personal data practices or adopt new privacy policies. We will notify you of any changes about consent-based data processing (as further described below) and request your further consent.
How we collect and use (process) your personal information
1. Personal information you give us:
We may collect, store and use the following kinds of personal data:
information you provide to us to subscribe to our email notifications and newsletters (including your name and email address);
information you provide to us when using the services or ordering training, or information which is generated in the course of the use of those services (including the timing, frequency, and pattern of service use);
information contained in or relating to any communication that you send to us or send through this website (including correspondence with us,
Any other personal data that you choose to send to us (i.e., a candidate's personal data to work who you want to refer).
2. What happens if you don't give us your data
You can enjoy this website without giving us your personal data or providing your consent. You can even enter only the minimal amount of information (name and contact information) to your profile if you wish, and you can edit your profile at any time. Some personal information is necessary so that Synergia IT can supply you with the services you have purchased or requested and authenticate you so that we know it is you and not someone else. Please note that if you do not give us your data, we most likely will not communicate with you and provide you with our services described below.
3. Purposes of personal data use
Personal data submitted to us through this website will be used for the purposes specified in this Notice.
Depending on the relationships we have or wish to have with you, we may use your personal data for the following purposes based on the legal grounds set forth hereunder:
4.1. Communications, based on Synergia IT legitimate interest:
If you have contacted us via this website or otherwise, we may process your name, contact details, and other information you provided to us to be able to answer your questions, organize the meeting, call, zoom, or other communication (please note, that this communication may be recorded and stored by Synergia representative if you have given your consent).
4.2. Trainings and events, based on our contract with you:
By purchasing courses or trainings via this website, you agree to become a party to a Contract, terms, and conditions of which will be stipulated in the contract, offer, or other documents concluded between you and Synergia in connection with such courses or trainings. In this case, your personal data such as full name, contact details, address, passport data, payment details (if you pay yourself), your employer, position (if an employer pays), your attendance records, a result of an exam, will be transferred to your employer, organizing a visit and passing the training, passing the exam, issuing a certificate of passing the training, inviting you to our future trainings or courses.
4.3. Recruitment, internship, referral, relocation, based on your consent:
Suppose you are a potential employee or intern. In that case, we may process your full name, contact details, your CV and specializations, social media profiles, date of birth, education history, references, employment history, notice period at current employer, degrees, professional skills, personal/professional interests, language skills, salary expectations, relocation interests, family status, citizenship, certifications, testing results, publicly available professional information about you to assist you with ongoing or future employment or internship in Synergia IT.
4.4. Business relations, based on Synergia IT legitimate interest:
if you are a representative of our current/potential client, vendor, business partner or investor, we may process your full name, contact details, current and previous positions, current and previous companies you represent, activities in relation to sales process, data on our communications with you, content and results of such contacts, our internal notes about you, data on your position and publicly available professional information about you to develop and/or maintain business relations and communications with Synergia IT, to engage a new business with the company you represent, to provide you with the status/details/other information about our works and services, to organize the approval, processing and signing of contracts, acts, invoices and other contractual documentation, to promote our new products, jobs and services, to confirm the high level of our jobs and services, to invite you to the meetings, events and organize them, industry watch-lists, industry standards, regulators' requirements and other requirements related to anti-corruption, fraud prevention and anti-money laundering.
4.5. Security, based on Synergia IT legitimate interest:
If you are a visitor of this website, we may process the personal data you uploaded, data automatically collected about you or your device in accordance with this Privacy Notice, for example, by way of cookies, web beacons, to keep this website secure, prevent fraud, protect rights and interests of Synergia IT, protect IP rights. This information may be disclosed for the purpose of investigation or legal prosecution.
You may withdraw your consent at any time with effect for the future. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal. We will not, without your express consent, supply your personal data to any third party for the purpose of their or any other third party's direct marketing.
Personal data that we are processing based on your consent will be kept for an unlimited period (or until the consent is revoked) unless otherwise prescribed or permitted by applicable law. If you have revoked your consent, we will store only minimum data about you (full name, contact details, our references, and notes) to the extent justified based on another legal ground, such as legitimate interest.
5. Disclosing and transfer of personal data
Synergia IT is a UK-based company. Information we collect from you will be processed in EEA and outside EEA, depending on the purpose of processing. The Synergia IT endeavors to apply suitable safeguards to protect the privacy and security of your personal data during the transfer and to use it only consistent with your relationship with the Synergia IT and the practices described in this Privacy Notice. The Synergia IT also minimizes the risk to your rights and freedoms by not collecting or storing sensitive information about you.
6. Your rights
The European Union's General Data Protection Regulation and other countries' privacy laws provide certain rights for data subjects.
You have a right to access and correct (rectify) the record of your personal data maintained by Synergia IT if it is inaccurate. You may request that Synergia IT erase that data or cease processing it, subject to certain exceptions. You may also request that Synergia IT cease using your data for direct marketing purposes. You have a right to lodge a complaint with the data protection authority if you have concerns about how Synergia IT processes your personal data. When technically feasible, the Synergia IT will—at your request—provide your personal data to you or transmit it directly to another controller.
If access cannot be provided within a reasonable time frame, Synergia IT will provide you with a date when the information will be provided.
You may also request additional information about: the purpose of the processing; the categories of personal data concerned, who else outside the Synergia IT might have received the data from Synergia IT; what the source of information was; and how long it will be stored.
If you wish to execute any of these rights, please get in touch with us at info@synergia.one at any time.
Please exercise your rights wisely and note that abuse of rights may entail your liability.
7. Special note to employment applicants
If you intend to provide us with personal information for a prior supervisor, reference, or other third parties, it is your responsibility to obtain such a third party's consent to provide this information to us. You are responsible for the information that you provide or make available, and you must ensure that it is legal, truthful, accurate, and in no way misleading. You must ensure that the information you provide does not contain any material infringing on any third party's rights or otherwise legally actionable by such a third party.
8. Retaining personal data
Your personal data is stored by Synergia IT on the servers of the cloud-based database management services the Synergia IT engages.
Personal data that we are processing based on your consent will be kept for an unlimited period of time (or until the consent is revoked) unless otherwise prescribed by applicable legal requirements and presuming that it is necessary for the purpose of processing.
If you didn't provide us with your consent onto data processing or revoked the consent, we will store only minimum data about you (full name, contact details, our references, and notes) for the statistic and reporting purposes or to the extent justified based on another legal ground, such as our legitimate interest.
Notwithstanding the other provisions of this Section, we will retain information and documents (including electronic documents) containing personal data:
to the extent that we are required to do so by law
if the information/documents are relevant to any ongoing or prospective legal proceedings; and
in order to establish, exercise, or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk)
9. Security of personal data
To help protect the privacy of data and personally identifiable information you transmit through the use of this website, we maintain physical, technical, and administrative safeguards.
We update and test our security technology on an ongoing basis. We restrict access to your personal data to those employees who need to know that information to provide benefits or services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information.
If any personal data leak occurs, we will do everything to eliminate it and to assess a level of risk connected with the leak according to our Personal data breach policy. If it turns out the leak may lead to physical, material, or non-material damage for you (e.g., discrimination, identity theft, fraud, or financial loss), we will contact you without undue delay unless the law provides otherwise. All our steps will be taken in full cooperation with the competent supervising authority.
10. Amendments
We may update this Privacy Notice from time to time by publishing a new version on this website.
As privacy laws, interpretations of state bodies, recommendations of privacy authorities change and improve from time to time, this Privacy Notice and Terms of Use are expected to change as well. We reserve the right to amend the Privacy Notice and Terms of Use at any time, for any reason, without Notice to you, other than the posting of the amended documents at this website. Any changes to our Privacy Policy will be posted on this page so that you are always aware of our policies. The provisions contained herein supersede all previous notices or statements regarding our privacy practices and the terms and conditions that govern the use of this website. Additionally, we will update the "last updated" date below.
11. Third party websites
This website may include hyperlinks to and details of third-party websites. We have no control over, and we are not responsible for, the privacy policies and practices of third parties.
12. About cookies
As is true of most other websites, this website collects certain information automatically and stores it in log files. This includes Internet Protocol (IP) addresses, geographic location of your computer or device, browser type, operating system, and other information about visiting this website, for example, pages viewed. This information is used to improve this website and, thanks to this constant improvement, better service our users. Your IP address may also be used to diagnose problems with our server, administer this website, analyze trends, track a user's movement on the site, and collect demographic information to help us understand visitor preferences and their needs. This website also uses cookies and web beacons.
13. Website Security
We cannot ensure or warrant the security of any information you transmit to us, and you understand that any information that you transfer to Synergia IT is done at your own risk. However, Synergia IT uses website security measures consistent with current best practices to protect its website, email, and mailing lists. These measures include technical, procedural, monitoring, and tracking steps intended to safeguard data from misuse, unauthorized access or disclosure, loss, alteration, or destruction.
We realize there can be incidents of misuse or unauthorized program incursions, as almost every website, service, and user encounters. In those instances, our goals are to move quickly to isolate the problem, ensure or restore proper functionality and minimize any inconvenience to our users. As appropriate and necessary, Synergia IT will notify the relevant authorities of these incidents of misuse or unauthorized program incursions of the Synergia IT website.
14. Questions, concerns, complaints
If you have any questions regarding your personal information, want to execute your rights, or have concerns or complaints, please get in touch with us by emailing info@synergia.one.